Voti for law firms
A law firm cannot afford to forget
Limitation dates are entities with an owner and a severity, not notes in a shared diary. Potens, the intelligence inside Voti, answers with the firm’s own document in front of it and cites which one and which page.
What every matter rests on
It goes up exactly as it is: PDF, Word, Excel or plain text. It is indexed in seconds, with the status visible, and from that moment its contents can be asked about.
- Matter intake protocol· p.3
- Fee scale· p.2
- Engagement letter· p.1
- Data protection manual· p.9
- Conflict check policy· p.2
- Limitation dates guide· p.6
- Case law update· p.4
- File retention protocol· p.5
Nothing is rewritten or summarised: it is indexed and cited. And deleting a document deletes what was indexed from it.
Three questions before a matter moves
The answers come from the firm’s document, not from the model. When no document supports one, Potens says so, and the question is logged without an author on the list of what still needs writing down.
What do we check before taking on a new matter?
The firm’s own intake protocol, step by step and with who approves it.
Matter intake protocol· p.3What do we charge for an appeal?
The figure from the firm’s fee scale, with the date it applies from.
Fee scale· p.2How long do we keep the file once a matter closes?
The written retention rule and who authorises destruction.
Data protection manual· p.9
Limitation dates, with an owner
A deadline is not an appointment. It is an entity with a type, a due date, an owner and a severity, and the severity is computed on the server: seven days out it becomes a warning, two days out it becomes critical. Each morning it goes to whoever owns it, in the app and by email, in their language.
- A limitation or prescription dateLogged with its type and its owner. The severity does not depend on anyone remembering to check a calendar.
- A response deadlineIt goes each morning to whoever runs the matter, in the app and by email.
- A power of attorney expiringType expiry, with its date and its assigned owner.
Who gets into each matter
Voti has five roles, from owner to guest, and the role sets the starting point. The detail does not come from it: it comes from per-document, per-person permissions, granted and withdrawn one at a time. Denial always wins, and they protect against Potens too — a document outside someone’s reach never enters their answer, whole or in fragments.
- Someone who joined this week
- The manuals and protocols opened to them. Nothing else.
- Whoever runs a matter
- The documents for that matter, one at a time.
- External counsel or an expert
- Only the file they are instructed on.
- Admin
- The whole archive, and the record of every access and every denial.
What adapts to your firm, and what does not
Two things adapt. The description of the firm — written at sign-up, changed whenever it needs to be — that Potens carries into every answer; and the conflict list, which is the firm’s own and blocks a matter before the client is created, giving the reason.
- It does not integrate with any practice or case management software: Voti neither reads from nor writes to them.
- It files nothing, computes no court deadlines for you and ships with no case law. The firm logs its own dates and the archive is its own.
- It ships with no legal templates or corpus. Suggested questions come from the documents the firm uploads.
The firm’s judgement is already written down. It just does not answer yet.
Upload one protocol and the fee scale, log one date with its owner, and see in seven days whether it fits.